Awards Committee OC

AWARDS COMMITTEE OPERATING CODE

I. Name

The name of this structure shall be the Awards Committee of the National Association for Kinesiology & Physical Education in Higher Education (NAKPEHE).

II. Purpose

The purpose of the Awards Committee shall be to solicit nominations, select award winners, and submit the names of selected nominees to the NAKPEHE Executive Committee for their approval.

III. Organization

A. The committee shall be a standing committee of NAKPEHE.
B. The committee shall consist of three voting members appointed by the President of NAKPEHE, and the Past President shall serve as an ex officio member. In the event that a voting member is nominated for an award, that member will not vote in the category for which he/she was nominated. The ex-officio member will vote for that nominated person but only in the category for which the voting member is being considered for an award. In addition, the President will appoint one non-voting representative to oversee the Young Scholar Award Sub-committee.
C. Committee members shall be appointed for a term of three years, with one person rotating off the committee every year.

IV. Awards

The association offers four awards, the Distinguished Service Award, the Distinguished Scholar Award, the Distinguished Administrator Award, and the Young Scholar Award. The recipients of each award shall meet the criteria for that award as set forth in Awards Addendum, CRITERIA FOR AWARDS (see Section VIII). Upon approval by the Executive Committee, the selections of the Awards Committee shall be considered.

V. Conduct of Business

A. Specific duties of the committee shall include, but not necessarily be limited to:
1. Solicitation of nominees through association publications and by other appropriate means.
2. Evaluation of nominees and selection of award winners.
3. Obtaining approval of the Executive Committee for award winners.
4. Performance of other tasks appropriate to the purview of the committee and the mission of the association as assigned by the Board.
B. The committee shall meet at least once annually for the discussion and conduct of business. Committee business may be conducted by telephone, electronically, and/or through the mail as necessary.
C. Nomination Forms shall be included in the association newsletter and may also be distributed electronically, or by other means. The completed Nomination Form must include spaces for the following information: the name of awards and the criteria, the name of the nominee, verification that the nominee is an active member of NAKPEHE, the name of the nominator, verification that the nominator is an active member of NAKPEHE, a brief statement of support of how the credentials of the nominee meet the criteria, the date the nominee was submitted, and the name and address of the Awards Committee Chair to who it is to be sent.
D. The Committee Chairperson shall contact each nominee by letter to ask if the nominee would accept the nomination and, if so, to forward a vita for consideration. In addition, nominees for the Distinguished Administrator Award are asked to request a letter of support from an individual currently working with the nominee (unless the nominee is no longer in an administrative position in which case the letter is from someone who recently worked for the nominee) and a letter of support from an administrator at a higher level.
E. The Committee Chair shall prepare a ballot listing the names of all nominees. Balloting shall be based on established criteria for the awards (see Section VIII). The ballot shall be sent by the Chair to the other two voting committee members. The chair and the other two voting members shall rank nominees in each award category from high to low with 1 being the high rank. The ballots shall be returned to the chair who will determine the average rank for each nominee. If a clear consensus emerges the highest ranking nominee will be the award recipient the Committee will recommend to the Executive Committee. If, however, there are multiple nominees for an award and there is no clear consensus, the two or three nominees with the highest average ranking will be retained (and the others dropped) another ballot will be prepared and another ranking will be made by the committee members. This procedure will be continued until there is a clear consensus as to the award winner. If no clear winner emerges the committee may select two winners with the approval of the Executive Board or may ask the ex-officio member to break to the deadlock. As noted in Section III A, in the event that a voting member is nominated for an award, that member will not vote in the category for which he/she was nominated. The ex officio member will vote for that nominated person but only in the category for which the voting member is being considered for an award.
F. The committee shall maintain a list of award winners and the Committee Chairperson and shall submit a current copy to the NAKPEHE Archivist and the NAKPEHE President annually.
G. After the NAKPEHE Executive Committee has accepted the Award Committee's recommendations of Award recipients, and before the NAKPEHE Conference, the Committee Chairperson shall notify nominees who were not award recipients and invite them to have their nomination materials retained in the files for consideration in the following year. Those who have been nominees for two consecutive years without being selected as an award winner must be renominated after the second year (are not asked to have nominations held over).

VI. Procedures for Nominations

A. Active members of NAKPEHE and emeriti members of NAKPEHE may make nominations according to Section V. C. above. The Committee Chair will verify that nominator's active membership status from the records of the Executive Secretary.
B. Active members of NAKPEHE and emeriti members of NAKPEHE may be considered for awards. The Committee Chair will verify the status of all nominees from the records of the Executive Secretary.

VII. Presentation of the Awards

A. The Awards Committee Chairperson will ask the nominator to prepare a short biography of each award recipient. The nominator will also send the biography to the award winner for approval and then forward it to the Awards Committee Chair. The Chairperson will prepare an Awards Brochure that will include the biographies of the three award winners and the names of past award winners. The brochure will be distributed at the Annual Award Ceremony (typically conducted at the annual Sargent Lecture).
B. If the Awards Committee Chairperson is unable to attend the Awards Ceremony, he/she should arrange for another member of the committee to present the awards or obtain the approval of the President for an alternate presenter.
C. The Awards Committee Chairperson shall confer with the NAKPEHE President about arrangements for presentation of the awards at the annual conference.
D. Because the award winner must approve the biographical sketch it is necessary to inform the award winners prior to the annual conference. The Awards Committee Chairperson should send a letter to the Award Winners prior to having the nominator obtain approval of the award winner's biography. The chair should make every effort to ensure the Award winner's presence at the conference.
E. The selection and engraving of awards plaques will be carried out by the Award Committee Chair. The cost of the plaques should be approved by the Executive Secretary prior to purchase and the invoice for the plaques shall be submitted to the Executive Secretary once delivery is received by the Chair.

VIII. Financial Support

Expenses of the committee shall be defrayed by the Association within the limits of the established budget. The Chair of the Awards Committee shall ask the President or the Executive Secretary for the budgeted amount for committee operations upon assuming the Chair position.

IX. Sub-committee Structure

HALEY BETH POINDEXTER Young Scholar Award Sub-Committee

Organization and Conduct of Business
1. The sub-committee need always be composed of individuals from across the professional sub-disciplines.
2. The sub-committee will be comprised of one appointed representative from the Awards Committee who will serve as Chair, and three additional members selected by the sub-committee Chair.
3. The Chair will provide an information form to be distributed in the association newsletter and published on the association web site. In addition, forms need be available at the NAKPEHE booth reserved at the AAHPERD annual convention.
4. Once papers are submitted, the Chair will distribute copies to the respective sub-committee members.
5. Sub-committee members will rank the papers and inform the Chair of their preferences. If, at any time, there are more than 15 Open Paper submissions, a second/final review will be required of the top five (5) ranked submissions.
6. The Chair will communicate the winner's name to the Vice-President, Conferences for conference program information, and the current editor of the association newsletter for public relations, and the Executive Secretary for the financial award.
7. The Chair will create a special certificate for presentation at the conference session.
8. The Chair will send a copy of the winning paper to the specified NAKPEHE Lecturer, who will serve as Reactor for the conference session.
9. The Chair will send congratulation letters to the winners, as well as letters to all authors and encourage them to consider submitting their presentation to the Vice-President, Conferences if room is available in the program.
10. Reactors to the Young Scholar paper will follow the rotating schedule of Sargent, Hanna, and Homans:
2006 Homans and Hanna (necessary to correct rotation from previous year)
2007 Sargent
2008 Hanna
2009 Homans
11. Reactors will be notified of their responsibility by the current President of the association, when they are named as Lecturer.

JOANNA DAVENPORT Doctoral Student poster Presentation Award Sub-Committee

Organization and Conduct of Business
1. The sub-committee need always be composed of individuals from across the professional sub-disciplines.
2. The sub-committee will be comprised of one appointed representative from the Awards Committee who will serve as Chair, and three additional members selected by the sub-committee Chair.
3. The Chair will provide an information form to be distributed in the association newsletter and published on the association web site. In addition, forms need be available at the NAKPEHE booth reserved at the AAHPERD annual convention.
4. Once proposals are submitted, the Chair will distribute copies to the respective sub-committee members if the total number of submissions passes 12.
5. If submissions total more than 12, Sub-committee members will rank the proposals and inform the Chair of their preferences.
6. The Chair will communicate the selected proposals to the Vice-President, Conferences for conference program information and the Vice-President, Conferences will contact the selected presenters to apprise them of date, time and place of the poster session.
7. The Chair will create a special certificate for presentation at the conference session.
8. The Chair will communicate with the Vice-President, Conferences to insure that a presentation area is established for the posters during the Delphine Hanna Reception. The Vice-President, Conferences will insure that appropriate mounting surfaces are available for the posters.
9. The sub-committee members will serve as reviewers at the conference and will select the winning poster through a secret ballot. The Chair will collect and tally the ballots.
10. The Chair will communicate with the Executive Secretary for financial purposes to secure the monetary prize for the winning presenter and the free one-year membership.

X. Criteria For Awards

A. NAKPEHE - DISTINGUISHED SERVICE AWARD
The Distinguished Service Award shall be awarded to a person who:
1. Has been a member of NAKPEHE continuously for at least ten years.
2. Has given outstanding service to NAKPEHE as evidenced by achievement in at least five of the following categories:
a. Officer of the Association.
b. Member of the Executive Board.
c. Chair of a Committee.
d. Member of committee(s) for at least two years.
e. Attendee at annual conference(s).
f. Speaker at annual conference(s).
g. Speaker at annual conference, Amy Morris Homans, Dudley Allen Sargent, or Delphine Hanna Lecturer.
h. Workshop Leader.
i. Contributor to NAKPEHE publications.
3. All references to NAKPEHE should be interpreted to include the parent associations, NAPECW and NCPEAM.

B. NAKPEHE - DISTINGUISHED SCHOLAR AWARD
The Distinguished Scholar Award shall be awarded to a person who has made a significant contribution to physical education in higher education through their scholarly pursuits within a multi-disciplinary perspective. Nominees will be judged on their contributions by fulfilling any of the following with distinction:
1. Author of a book(s)
2. Author of articles in professional or lay periodicals
3. Editor of book(s) or monographs
4. Researcher who develops, executes and reports significant research
5. Lecturer at professional meetings
6. Other scholarly areas not listed above

C. NAKPEHE - DISTINGUISHED ADMINISTRATOR AWARD
The Distinguished Administrator Award shall be awarded to a person who through application of administrative/managerial skills has made significant contributions to the professional/and or related fields, both within and beyond the higher education community. Qualified nominees shall have achieved the following criteria with distinction.
1. Successful experience as an administrator within a program of physical education in higher education, in at least one of the following categories:
a. Dean or Assistant/Associate Dean of a School or College in which Physical Education is a unit
b. Chairperson of a Physical Education Department in a college or University
2. Advancement of the goals and ideals of the profession through the application of managerial skills within other groups/organizations.
a. Executive Director/President/Program Leader for a Physical Education discipline-related organization/conference.
b. Director of a regional /national/international physical education project/activity
c. Dissemination (publication, presentation, teaching) of scholarly/academic innovations concerning physical education administration which has impacted physical education nationally
d. Leadership in physical educations as a member of a governing body
e. Record of influence outside the profession of higher education which has served physical education as a discipline beyond the institution

D. NAKPEHE HALEY BETH POINDEXTER YOUNG SCHOLAR AWARD<br> The NAKPEHE HALEY BETH POINDEXTER Young Scholar Award shall be awarded to the author of a submitted open paper. The selection of the paper is based on scholarly content, organization and pertinence to the field of physical education from an interdisciplinary perspective.

Qualified authors and papers shall meet the following criteria:
1. Members of NAKPEHE
2. Full-time faculty in their first five years of employment in a college or university setting.
3. Award recipients are invited/expected to present their paper at a special conference session, with a NAKPEHE Lecturer as the session Reactor.
4. Recipients must register for the conference.
5. Papers may not have been previously published or presented.
6. Papers will be reviewed by committee according to the following criteria:
a. Strong connection to the review of literature in the field
b. Writing style
c. Originality of idea/concept/style of presentation
d. Practical application potential
e. Potential contribution to the field

E. NAKPEHE JOANNA DAVENPORT POSTER PRESENTATION AWARD
The NAKPEHE JOANNA DAVENPORT POSTER PRESENTATION AWARD shall be awarded to the author of a submitted poster presentation. The selection of the poster is based on scholarly content, organization and pertinence to the field of physical education from an interdisciplinary perspective.

Qualified authors and posters shall meet the following criteria:
1. Current doctoral students, or have completed their degree after January of the preceding year.
2. Poster presenters are required to present their poster at the JOANNA DAVENPORT Poster Presentation Session.
3. Presenters must register for the conference.
4. Presenters will have one hour to set their posters in the viewing area. The posters will be reviewed during a five hour period prior to the DELPHINE HANNA Reception.
5. Posters must contain original, unpublished research (current or recently completed) and may not have been previously presented.
6. Posters will be reviewed by committee according to the following criteria:
i. Strong connection to the review of literature in the field
ii. Writing style
iii. Originality of idea/concept/style of presentation
iv. Practical application potential
v. Potential contribution to the field
vi. Esthetics

All receipts for expenses must be submitted to the Executive Secretary/Treasurer no later than February 1st from the previous fiscal year which ends November 30th.

(Revised: Corbin, January 2001; Fiorentino, March 2001, Mitchell 2005)