NAKPEHE

Board Meeting Minutes

April 1, 2004

11:00 a.m. - 2:00 p.m.

Wyndham Hotel New Orleans

 

Members Present:  Charles Ash, Marilyn Buck, Jody Davenport, Joy DeSensi (guest), Steve Estes, Ron Feingold, Bill Forbes, Newton Jackson, Jackie Lund, John Massengale (guest), Beverly Mitchell, Camille O¹Bryant, Richard Oates, Ginny Overdorf, Robert Ruhling, Bill Sparks, Anne Stewart, Carol Wood.

 

1.0       Call to Order

            The meeting was called to order at 10:10a by President Bill Sparks. Members introduced themselves.

 

2.0       Approval of Minutes

            2.01     January 10, 2004 (New Board Meeting)

                        The minutes were approved as distributed.

 

3.0       Approval of Agenda - Bill Sparks

            Several changes were made to the agenda and approved for the meeting.

 

3.1       Motion to Amend the Agenda

            3.01     Special Task Force Report - John Massengale and Hally Poindexter

                        R. Martens suggested building stronger affiliations with administrators could be a way to increase membership.  Again, the idea of inviting CUAC to join NAKPEHE for a pre-conference session was proposed.  R. Feingold indicated that there are many issues facing administrators and no one is really addressing them.

                       

                        J. Massengale and H. Poindexter are happy to co-chair any meetings in the future around discussions of this matter.

 

4.0       Officer Reports

            4.01     Past President - Marilyn Buck

                        The contract has been signed with the Marriott (formerly the Radisson Sand Key ) in Clearwater for the 2007 conference, January 4-7.  The hotel will provide all comp sleeping rooms and conference room for the FDC¹s meeting prior to the conference.

 

            4.02     President - Bill Sparks

                        The distribution list for communicating with the Executive Committee, Board of Directors and Committees has been set-up.  One of the major emphases of the year will be to increase membership.

 

            4.03     President-Elect - Ginny Overdorf

                        The FDC meeting is scheduled for May 8-9 in San Diego.  Ginny is seeking prospective funding sources for the Homans Lecture and has several possibilities which she will follow up on for a report at the next Board meeting.

 

            4.04     Vice President - Bill Forbes

                        The NAKPEHE  booth is set up in the AAHPERD Exhibits for the duration of the convention.  The new brochures displaying the association¹s new name were printed in time for distribution to prospective members who visit the booth.  So far, about 100 people have entered the drawing for free membership.   Information about the conference in Tucson will be put on the web.

 

            4.05     Vice President-Elect - Camille O'Bryant

                        The Conference Planning Guide updated by B. Ruhling has been very helpful.  Flyers announcing the 2006 conference in San Diego are also available at the NAKPEHE booth.

 

            4.06     Secretary - Beverly Mitchell

                        There was nothing to report.

 

            4.07     Executive Secretary/Treasurer - Jackie Lund

                        Report included information on the membership and how the numbers this year compare with those one year ago.  The biggest positive change was with graduate students, probably attributed to the Leah Fiorentino¹s work with the Doctoral Postal Presentations.  Jackie also provided account balances and comments on the budget as well as recommendations.

 

5.00     Old Business

            5.01     Follow-up  2004 Conference - Marilyn Buck

                        See 4.01

 

            5.02     Final 04 Conference Report ­ Jan Rintala

                        A complete report was submitted to show income and expenses.  A total of 133 registered for the conference and a total of $23,391 was generated by the conference.  After all expenses were accounted for, the net profit to the association was $5,564.24.

 

            5.03     Human Kinetics Contract

                        Several issues were discussed with Rainer Martens including how to generate more income from the publications.  R. Martens offered to purchase Quest with the understanding that HK would not take over editorial matters.  The discussion led to a motion to transfer ownership of Quest to HK but the vote was unanimous against the motion.  Reasons cited:  ³it is our heart and soul², ³our identity², and an honored, top quality journal.  We would be losing a lot by giving it up.

 

                        Motion 1:  Move that the President sign the original contract with Human Kinetics. By G. Overdorf and seconded by R. Feingold.  Approved.

 

                        J. DeSensi and B. Sparks will contact HK to request that a NAKPEHE membership form be included in each issue as well as conference announcements and statement of ownership.

                       

            5.04     Membership ­ Newton Jackson

                        Consider identifying members and board members to serve the NAKPEHE booth at district and state conferences.  Covering expenses may be an obstacle.  Also identify and target junior faculty in departments as prospective members.

                       

            5.05     PE Links-4U ­ Carol Wood

                        The primary emphasis is K-12 dialogue.  Originally it was to facilitate discussion of issues related to physical education higher education.  The shift is now to on-line articles.  Suggestions were made to have them link to our webpage and for Carol and publications¹ committee to work together on recommendations for the January 05 Board meeting.

 

            5.06     NAKPEHE Brochure - Bill Forbes

                        See 4.04.

 

6.0       New Business

            6.01     Human Kinetics Proposal - Transfer of Ownership of Quest

                        See 5.03

 

            6.02     Alternate Publishing Costs

 

            6.03     Oral History Project ­ (someone to replace Alison Wynn)

 

            6.04     Gender Rotation

                        From M. Anderson¹s Elections Committee, discussion centered on deleting the forced rotation for the Office of Secretary.  The following motion was proposed in the Committee¹s report:

                        Motion 2:  Recommend removing requirement to alternate male/female candidates for Office of Secretary.  Approved. Responsibility:  Committee is to write one view and J. DeSensi will write the opposing view, both of which will appear in the Chronicle in the fall issue.  Due date:  deadline for fall issue.

 

                        This action will require a vote by the membership at the next Business Meeting in January.

 

            6.05     Strategic Planning Process

                        The Board referred to parts of S. Kovar¹s 2004 Homans Lecture.  The FDC will use the materials as a structure for discussing membership and plans for the future of the Association.  N. Jackson will also send recommendations from the Membership Committee to S. Estes, chair of the FDC.  FDC could also make a recommendation about the budget needed to have the NAKPEHE booth at district and state meetings.

 

            6.06     Request for Membership List        

                        AAHPERD requests our membership list.  Since we have requested their higher education list, perhaps we could swap lists.  The Board agreed that President Sparks is the one to negotiate this matter with AAHPERD.

 

7.0       Committee Chair Reports

 

            7.01     Awards - Charles Ash

                        Nominations are requested.  Please take this matter seriously by nominating deserving individuals.

 

            7.02     Bylaws - Richard Oates

                        Motion 3: amend the By Laws¹ report to include #13 below.  Approved.

 

  1. Editorial changes throughout the bylaws:  Change the following statement ³either within or without the State of Washington² to ³either within or outside the State of Washington².

2.     Article III, Section 4.  Notice of meetings.  First sentence remove ³either personally or² and add ³(United States mail or electronic mail)².  Add the following sentence at the end of the section:  ³If notice is given by electronic mail, it will be deemed delivered when confirmed as sent by electronic mail acceptance.  If faxed, a notice shall be deemed to be delivered when it has been confirmed by the Fax Machine records. A person may change his/her address by giving written notice to the NAKPEHE President.²

3.     Article III, Section 7.  Voting by Mail.  Delete ³by Mail² from the title of the section.  Add the following to the 2nd sentence: Š without a meeting by ³electronic means, conference call or by² mail vote Š

4.     Article IV, Section 1.  Composition of the Board.  Remove ³and Affiliates (CUAC, AIESEP, ICHPER-SD, SAWPASH, WCPES, WEPECW)² from the 1st sentence.  Remove ³plus the Liaisons (AAKPE, AAHPERD, AAHPERD Research Consortium, and the National Coalition For Promoting Physical Activity)² from the 2nd sentence.

5.     Article IV, Section 3.  Appointments.  Add the following to the 1st sentence:  Šmembers of all committees ³at the Board meeting immediately preceding the annual meeting.²  Add the following to the 2nd sentence: Š In addition, ³the Board shall act on recommended appointments related² to any Š

6.     Article IV, Section 6. Notice.  Changes to 1st sentence:  Delete ³thereto² and ³or by written notice delivered personally or with at least five days notice if sent by mail to each Director at the address as shown by the records of the corporation.²  Add Šat least two days previously by ³mail, electronic mail,² Š  Add the following sentence at the end of the section: ³If notice is given by electronic mail, it will be deemed delivered when confirmed as sent by electronic mail acceptance.  If faxed, a notice shall be deemed to be delivered when it has been confirmed by the Fax Machine records. A person may change his/her address by giving written notice to the NAKPEHE President.²

7.     Article V, Officers.  Add Section 6 as follows: ³ Section 6. President Elect. The President Elect shall serve as a member of the Executive Committee and attend all meetings of the EC.  The President Elect shall submit his/her list of committee appointments to the Board of Directors for their approval prior to the annual conference. In the event the Past President and President cannot execute the duties of their office, the President Elect shall assume the respective responsibilities.²  Each subsequent section (6 & 7) will change number to reflect the additional section.

8.     Article VI, Section 1. Standing Committees. Change ³Elections² to ³Elections and Nominations² for consistency with Operating Codes.

9.     Article VI, Committees. Add Section 5 as follows: ³Section 5.  A regular annual meeting of standing committees, including the outgoing and incoming committee members shall be held without notice, other than this bylaw, at some time during the annual meeting.²

10.  Article VIII, Membership Cards.  Remove entire article.  Each subsequent Article number will reflect this deletion.

11.  Article XV. Affiliated Associations.  Remove entire article.  Each subsequent Article number will reflect this deletion.

12.  Article XVI. Amendments, Section 2. Bylaws, 1.4: Add the following statement at the end: ³If notice is given by electronic mail, it will be deemed delivered when confirmed as sent by electronic mail acceptance.  If faxed, a notice shall be deemed to be delivered when it has been confirmed by the Fax Machine records.

13.   Article V, Section 2.  Revise as follows: ³any reference to Œmail¹ be revised to reflect Œmail, either by US Mail or electronic means¹.²

The By Laws¹ Committee report with the amended addition (#13) to the original 12 changes to the By Laws was approved.

All proposed changes need to be in the September issue (June 15 deadline) of Chronicle.

 

            7.03     Elections - Mandi Anderson

                        See 6.04

 

            7.04     Foundations - Judith Bischoff (reported by President Sparks)

                        B. Ruhling has sent J. Bischoff all of the Foundations Committee information (change of Chairmanship of the Committee).  Judy will be working with J. Lund to send out information with the membership mailings.  Judy also requested that if the Board had any contact with publishers to e-mail her the name of the book and publisher.  Judy then would try to contact publishers to consider supporting NAKPEHE in some way.

 

            7.05     Future Directions - Steve Estes

                        At the FDC meeting in San Diego in May, the committee will use the minutes from the past several meetings along with S. Kovar¹s Homans lecture to form the agenda.

 

            7.06     Membership - Newton Jackson/Gloria Napper-Owen

                        See 5.04

 

            7.07     Public Affairs - Anne Stewart

                        See written report.

 

            7.08     Publications - Jimmy Ishee

                        Absent

 

            7.09     Social Justice/Cultural Diversity - Anne Frank

                        Absent

 

            7.10     Technology - Carol Wood

            See also 7.10.  C. Wood and S. Estes will work together along with M. Finkenberg to develop the website details. 

 

            S. Estes regarding the Motion announced several matters related to improvements and changes to the website.  Two motions were proposed:

            Motion 4:  Approve ISP Cox.net and $12.95/month.  By S. Estes and seconded by N. Jackson.  Approved. Responsibility:  B. Sparks or M. Finkenberg.  Due date:  ASAP.

 

            Motion 5:  Approve domain name NAKPEHE.ORG and associated cost of $95 annually.  Approved.  Responsibility:  B. Sparks or M. Finkenberg.  Due date: ASAP.

 

8.0       Liaison Reports ­ No reports since the Liaison Board positions will be dissolved.

            8.01     AAKE - John Dunn

            8.02     AAHPERD - Beverly Mitchell

            8.03     AAHPERD Research Consortium

            8.04     National Coalition for Promoting Physical Activity - Sandy Gallemore

 

9.0       9.01     AIESEP - Ron Feingold

                        Report submitted.

 

            9.02     CUAC - Betty Jones

                        Absent

 

            9.03     SAWPASH - Mickey Taylor

                        Absent

 

            9.04     WCPES ­

                        Absent

 

            9.05     WSPECW - Sharon Guthrie

                        Absent

 

10.0     Presidential Appointments

 

            10.01   Archivist - Richard Swanson

                        Absent

 

            10.02   Necrologist - Jody Davenport

                        These individuals have passed away since our last Board meeting in January:

                        Betty Hartman, Kent State University

                        Aileen Lockhart, Texas Women¹s University

                        Hal Morris, University of Indiana

                        Ed Shea, Southern Illinois University

            10.03   Oral History ­

                        No report

 

            10.04   Parliamentarian - Robert Ruhling

           

11.0     Other New Business

            Motion 6:  Receive reports.  By J. DeSensi and seconded by R. Oates.  Approved

 

12.0     Adjournment

            Meeting was adjourned at 2:22p.

 

Respectfully submitted,

 

Beverly Mitchell

Secretary

 

Addendum To The Minutes

Motions Approved/Not Approved By The Board

April 1, 2004

 

 

The discussion led to a motion to transfer ownership of Quest to HK but the vote was unanimous against the motion.

 

Motion 1:  Move that the President sign the original contract with Human Kinetics. By G. Overdorf and seconded by R. Feingold.  Approved.

 

Motion 2:  Recommend removing requirement to alternate male/female candidates for Office of Secretary.  Approved. Responsibility:  Committee is to write one view and J. DeSensi will write the opposing view, both of which will appear in the Chronicle in the fall issue.  Due date:  deadline for fall issue.

 

The By Laws¹ Committee report with the amended addition (#13) to the original 12 changes to the By Laws was approved.

 

Motion 3: amend the By Laws¹ report to include #13.  By R. Oates and By Laws Committee.  Approved.

 

Motion 4:  Approve ISP Cox.net and $12.95/month.  By S. Estes and seconded by N. Jackson.  Approved. Responsibility:  B. Sparks or M. Finkenberg.  Due date:  ASAP.

 

Motion 5:  Approve domain name NAKPEHE.ORG and associated cost of $95 annually.  Approved.  Responsibility:  B. Sparks or M. Finkenberg.  Due date: ASAP

 

Motion 6:  Receive reports.  By J. DeSensi and seconded by R. Oates.  Approved