Members Present: Mandi Anderson, Marilyn Buck, Steve Estes (very late), Leah Fiorentino, Mel Finkenberg, Anna Marie Frank, Jimmy Ishee, Shawn Ladda, Jackie Lund, John Massengale, Carolyn Mauck, Beverly Mitchell, Richard Oates, Camille O'Bryant, Ginny Overdorf, Jan Rintala, Gordon Schmidt, Bill Sparks, Bob Stadulis, Anne Stewart.
1.0 Call to Order
President Ginny Overdorf opened the meeting at 11:10a and each member present introduced themselves.
As Parliamentarian Buck would be a bit late to the meeting, Ginny appointed Carolyn Mauck Parliamentarian until Marilyn arrived.
To accommodate members' needs to attend other meetings, Ginny requested that a flexible agenda be followed. Moved by Anne and seconded by Mel to approve Ginny's request for a flexible agenda-passed unanimously.
Ginny indicated that she wanted to stress the need to follow parliamentary procedures during the meeting. Given time concerns, she requested the group follow the "KIS Principle," that is, Keep It Simple. Before speaking, persons need to be first recognized by the chair. Motion makers will have first priority for speaking to the motion and then others will be recognized before the motion maker is recognized again. She clarified who were voting members of the Board (i.e., Officers and Committee Chairs). Reports should not be read verbatim.
2.0 Approval of Minutes
2.01 January 5-6, 2005, Board Meeting (Mitchell)
The Board approved the minutes of January 5-6, 2005 , in Tucson (Finkenberg moved, Stewart seconded).
2.02 January 8, 2005, Board Meeting (Stadulis)
The Board approved the minutes of January 8, 2005, in Tucson, Arizona (Sparks moved, Stewart seconded)
3.0 Approval of Agenda - Ginny Overforf
The Board approved the agenda as circulated (Sparks moved, Stewart seconded).
4.0 Officer Reports
4.01 President - Ginny Overdorf
Ginny distributed a written progress report of tasks completed. With respect to committees, she noted there had been two resignations. Representation from the NorthWest is desired. Efforts to explore added relationships with other groups continue; Ginny reported that she had "sat in" on the CUAC meeting at AAHPERD trying to see if NAKPEHE and CUAC could meet together. While no immediate progress was noted, Ginny will continue to work with CUAC. Camille O'Bryant was thanked for her efforts with respect to the booth at the convention exhibits. Mel Finkenberg was thanked for his quick updating of the NAKPEHE Website. The lecturers for the San Diego conference were announced:
Delphine Hanna - Scott Kretchmar, Pennsylvania State University
Amy Morris Homans - Roberta Rikkli, Cal State U-Fullerton
Dudley Sargent - Robert Stadulis, Kent State University.
4.02 Past President - Bill Sparks
Bill circulated his written report and discussed at length the selection of the site for the 2008 conference. A spread sheet listing hotel possibilities (including rates, upgrades, comp rooms, etc.) for Albuquerque, Phoenix and Palm Springs was shared and discussed. At the conclusion of the discussion, Bill asked for a "straw vote:" 11 Board members preferred Albuquerque; 2 preferred Palm Springs. Bill also reported on the progress of soliciting support for Polar for lecture sponsorship; Marilyn indicated that Polar will indeed provide support. McGraw-Hill is also being solicited as a lecture sponsor. Bill suggested that NAKPEHE consider the appointment of a site selection committee to aid the selection process. After some discussion, the recommendation made was to prepare a proposal which could be circulated and then considered and voted upon. A second committee was discussed: an on-site preparation and coordination committee-a conference committee. Members had mixed reactions and no further action was recommended.
4.03 President-Elect - Mel Finkenberg
The written report shared was sufficient; no further verbal elaboration was provided. Items accomplished included surveying membership concerning serving on committees, preparing for the Clearwater conference, and establishing listservs for the BOD and Executive Committee.
4.04 Vice President - Camille O'Bryant
The written report was supplemented by a number of discussion items. The difficulties in the establishment of a local business checking account were related to the BOD. The deadline date for reserving of a booth for next year's AAHPERD Convention at a reduced cost is coming up soon; the BOD's preferences concerning continuing the booth were solicited. Noted that one of the prospective keynote speakers for next year's conference in San Diego is Cornel Morton; he would fit the diversity theme. He would provide own transportation but require two nights stay at the hotel. A panel, to include Chuck Corbin, is being considered. This prompted discussion of the conference's format and structure. Camille sees the keynote speakers followed by panel discussants; others viewed a reactor as a better alternative. Some thought there might be too many keynoters. The schedule was discussed with respect to the pre-conference activities, that is, the administration workshop and the golf and tennis activities. It seemed the consensus was to schedule the golf and tennis on Wednesday to avoid any conflicts with the workshop and/or other meetings. A poster session for faculty was suggested. Beverly offered that we should think of the schedule differently; that what is needed above all else is continuity. The report ended with an update on the renovation of the Grand Hotal.
4.05 Vice-President - Elect - Jimmy Ishee
Possible conference themes were shared.
4.06 Secretary - Bob Stadulis
The "motion form" will be revised for the next BOD meeting; further suggested changes should be forwarded to the secretary. Bob noted Ginny's aid in completing the minutes from the January 8th meeting.
4.07 Executive Secretary/Treasurer - Jackie Lund
The written progress report summarized the membership over the past three years, our account balances over the past two years, and budget actions since January, 2005.
5.0 Old Business
5.01 Increase in Academy or Member Dues - Jackie Lund
Motion 1: To increase faculty membership dues by $10 and increase Academy membership dues by $10. By B. Sparks, seconded by J. Ishee. Approved. The President will publicize for membership vote at the 2006 conference.
Motion 2: Add an additional membership category, sustaining member, to be $15 more than faculty membership. By J. Rintala, seconded by M. Anderson. Approved. The President will publicize for membership vote at the 2006 conference.
5.02 Survey of Non-Renewing Members - Membership Committee
There was no one present to speak to this; R. Apache is the person responsible for this.
5.03 Doctoral Poster Presentation to Awards Committee-B. Mitchell
Motion 3: That the Joanna Davenport Poster Presentation Prize for Doctoral Students be included in the Awards Committee Operating Code. By B. Mitchell, seconded by R. Oates. Approved. Responsibility of B. Mitchell and R. Oates; immediate implementation.
5.04 HE PE Central-M. Buck (note: not considered in sequence due to Marilyn's later arrival)
Tentatively to be called "College Connections," this will be a refereed electronic means to share innovative instruction in higher education. It is expected to be up and running by January 2006. It will have a link to PE Central. Mandi moved that we offer BOD support for this endeavor; Jan seconded and indicated we should change "support" to "endorse" the development of an on-line resource for kinesiology and physical education in higher education similar to PE Central.. John indicated that there are some publication issues to deal with. Ginny suggested that it would be better to further study the implementation. Mandi and Jan withdrew their motion. Ginny appointed a task force to look into it and bring back a proposal for implementation to the BOD. Mandi Anderson, Marilyn Buck, Leah Fiorentino, Richard Oates and Gordon Schmidt were appointed to the task force, to be convened by Leah.
5.05 New Operating Code for the Executive Secretary/Treasurer-Richard Oates
Motion 4: To adopt the revised Executive Secretary/Treasurer Operating Code. By R. Oates, seconded by M. Anderson. Approved. Responsibility = R. Oates; immediate.
5.06 Proposed Guidelines for spending NAKPEHE Diversity Funds-C. O'Bryant & A. Frank
While there was no proposal to consider, there was discussion concerning a later motion (see 6.04). The motion indicates that the fund must reach $5,000 before money can be withdrawn to be used to support diversity goals. At present, the fund is almost $4,600.
5.07 Proposed changes to Awards Committee Operating Code-B. Mitchell
Motion 5: Change the Operating Code to:
a. reflect that it is the Executive Committee that approves the recipients for each of the "Distinguished" awards; and
b. that the official name of the Young Scholar Award is to be the Hally Beth Poindexter Young Scholar Award.
Approved. Effective immediately. Responsibility: B. Mitchell and R. Oates.
6.0 Committee Chair Reports
6.01 Awards-B. Mitchell
Beverly discussed Operating Code revisions especially concerning the rotation of lecturers to be reactors to the Young Scholar.
Motion 5: Awards Committee are ineligible for awards during their tenure on the Committee. By B. Mitchell; no second necessary. Approved. Due date: Effective immediately. Responsibility for implementation: B. Mitchell and R. Oates (Operating Code). This motion produced a great deal of discussion. Moved by Mitchell, seconded by Finkenberg, to go into Executive Session in order to discuss a specific occurrence of a problem.
Motion 6: that the "Distinguished Teaching Award" be approved as the 4th award for professionals. By B. Mitchell; no second needed. Motion to postpone discussion of the Distinguished Teaching Award until the January BOD meeting. By R. Oates; seconded by J. Rintala. Approved.
6.02 Bylaws-R. Oates
Motion 7: Approve the recommended bylaw changes as identified in the document distributed to the BOD; if approved, the proposed recommendations will be presented to the membership for adoption. By R. Oates; no second needed. Approved. Responsibility: R. Oates and all affected officers and chairs (forward any additional changes to Richard by the end of April).
Motion 8: In conjunction with the Executive Committee, the Bylaws Committee moves that the Future Directions Committee review the definition of a quorum as needed for official NAKPEHE activities and provide recommendations on how to better ensure a quorum for future business actions. By R. Oates; no second necessary. Approved. Responsibility-Future Directions Committee. Due January 2006.
6.03 Elections-M. Anderson
Mandi shared the progress to date in obtaining nominees for the next election. Not all nominees have been confirmed as yet.
Motion 9: Members of the elections and Nominations Committee may not be considered for nomination for an office, but may resign from the committee for that year in order to be considered. By M. Anderson; no second needed. Approved. Responsibility=M. Anderson and R. Oates. Due immediately.
Discussion of balloting procedures focused upon the vote of the president. It was suggested by Mel and supported by Carolyn (I do not have a motion form for this so I am not sure if this was ever a motion voted upon) that the president's ballot be held and only opened if a tie of the membership vote occurs.
6.04 Foundations-M. Buck (for C. Ash)
In addition to the written report submitted by Charlie, who was unable to attend, Marilyn confirmed that Polar had agreed to sponsor a lecture at the annual conference.
Motion 10: Move to approve the Guidelines for Spending Financial Donations to NAKPEHE. By M. Buck (for the Foundations Committee); no second needed. Approved.
6.05 Future Directions-S. Kovar
Written report distributed; no discussion (Susan unable to attend).
6.06 Membership-S. Ladda for G. Napper-Owen
In addition to the written report, the recruitment of new members was discussed.
The sharing of our membership list with other organizations was discussed (in this case, the National Strength and Conditioning Association). Jan suggested ads (and member applications) be placed in all NAKPEHE publications by these organizations rather than sharing our membership list.
A proposal MGI to take on membership development was delayed.
6.07 Public Affairs-Anne Stewart
Anne had to leave for another meeting before we got to this portion of the agenda. Conference publicity and the AAHPERD Convention booth were discussed.
6.08 Publications-J. Massengale
John elaborated on a number of items contained in his committee's written report. These included a sharing of some possible new Quest cover designs prepared by Human Kinetics Press. A history of our publications was shared. Some clarification is needed as to the title of his position: is it Director or Chair? Inserts into Quest, a question raised at the 1/8/05 BOD meeting, are okay! A great deal of discussion ensued concerning the publication of the award winners' presentations in Quest. Particularly problematic is the Dissertation Award, which usually represents research (and research is not to be published in Quest). It was suggested that an extended abstract be published in the Chronical. John and Ginny will handle the current difficulty with a recipient expected publication in Quest.
6.09 Social Justice/Cultural Diversity-A. Frank
The survey of the membership concerning needs/experience regarding social justice issues is to be sent to so that results can be presented at the San Diego conference.
Secretary's Note: At this point workers entered the room and indicated they needed to set up the room for the next meeting.
6.10 Technology-G. Schmidt
The website needs to be redesigned. (A detailed written report was available.)
7.0 Presidential Appointments
7.01 Necrologist-C. Mauck
Carolyn's written report indicated one death, Jean Marsh.
8.0 Adjournment
Meeting adjourned at 3:51p with the remaining agenda items under "Presidential Appointments" and "New Business" unattended to.
Respectfully submitted,
Bob Stadulis
Addendum To The Minutes
Motions Approved and Suggestions
April 13, 2005
Motions:
Motion 1: To increase faculty membership dues by $10 and increase Academy membership dues by $10. Approved. The President will publicize for membership vote at the 2006 conference.
Motion 2: Add an additional membership category, sustaining member, to be $15 more than faculty membership. Approved. The President will publicize for membership vote at the 2006 conference.
Motion 3: That the Joanna Davenport Poster Presentation Prize for Doctoral Students be included in the Awards Committee Operating Code. Approved. Responsibility of B. Mitchell and R. Oates; immediate implementation.
Motion 4: To adopt the revised Executive Secretary/Treasurer Operating Code. Approved. Responsibility = R. Oates; immediate.
Motion 5: Awards Committee are ineligible for awards during their tenure on the Committee. Approved. Due date: Effective immediately. Responsibility for implementation: B. Mitchell and R. Oates (Operating Code).
Motion 6: that the "Distinguished Teaching Award" be approved as the 4th award for professionals. Motion to postpone discussion of the Distinguished Teaching Award until the January BOD meeting. By R. Oates; seconded by J. Rintala. Approved. Responsibility-B. Mitchell and R. Oates.
Motion 7: Approve the recommended bylaw changes as identified in the document distributed to the BOD; if approved, the proposed recommendations will be presented to the membership for adoption. Approved. Responsibility: R. Oates and all affected officers and chairs (forward any additional changes to Richard by the end of April).
Motion 8: In conjunction with the Executive Committee, the Bylaws Committee moves that the Future Directions Committee review the definition of a quorum as needed for official NAKPEHE activities and provide recommendations on how to better ensure a quorum for future business actions. Approved. Responsibility-Future Directions Committee. Due January 2006.
Motion 9: Members of the elections and Nominations Committee may not be considered for nomination for an office, but may resign from the committee for that year in order to be considered. Approved. Responsibility=M. Anderson and R. Oates. Due immediately.
Motion 10: to approve the Guidelines for Spending Financial Donations to NAKPEHE. Approved. Responibility: Executive Secretary/Treasurer, President, affected committee chairs.
Suggested Items for Officers and Committees:
1. Bill Sparks needs to continue the process to select the 2008 conference site.
2. The Website needs updating and redesign. Additional aid is needed (Mel cannot continue to do all the work)-Mel and Gordon.
3. A decision concerning next year's AAHPERD and whether NAKPEHE will have a booth needs to be made (Ginny, Anne and Camille).
4. Conference structure and schedule needs to be finalized (Camille and Ginny).
5. Clearwater conference theme needs to be finalized (Jimmy).
6. Motion forms need revision (Bob).
7. Dues increases must be publicized by Ginny (and through publication) for membership vote.
8. Survey of non-renewing members needs attention (by Membership Committee and R. Apache).
9. Various Operating Code changes need to be implemented by the Bylaws Committee (Richard Oates); officers and committee chairs need to send any additional suggested changes to Richard by the end of April.
10. Task Force on College Connections (Leah Fiorentino, Convener) study and report at the San Diego conference.
11. When Diversity Fund reaches $5,000, begin to spend some of it (Camille and Anna).
12. Prepare "Distinguished Teaching Award" proposal -- Beverly and Awards Committee.
13. Quorum definition-Future Directions Committee.
14. Membership development and MGI-Gloria and the Membership Committee.
15. Handling of the publication dilemma concerning the dissertation award winner-John and Ginny.
16. Complete the Diversity survey-Anna.
17. Preparation of written reports distributed before the next BOD meeting; to facilitate completing the agenda-all officers and committee chairs!