New Board Meeting
Minutes
January 10, 2004
4:00pm 6:00pm
Clearwater Sand
Key, Florida
Members Present: Marilyn Buck, Joy DeSensi (guest), Steve Estes, Bill Forbes, Anna Marie Frank, Betty Jones, Jackie Lund, Beverly Mitchell, Gloria Napper-Owen, Camille O¹Bryant, Ginny Overdorf, Robert Ruhling, Bill Sparks, Anne Stewart.
1.0 Call to Order Introductions
President Bill Sparks opened the meeting at 4:05p and each member present introduced themselves.
2.0 Approval of
Minutes
2.01 January 7, 2004, Board Meeting
The Board gave their approval pending minor corrections to be made by the next meet, April 1, at AAHPERD.
3.0 Approval of
Agenda Bill Sparks
The Board approved the agenda as amended.
4.0 Officer Reports
4.01 President Bill Sparks
The current board directory was distributed for information and reporting changes. Suggestions for vacancies were solicited
Motion
1: Approval of 2004-05 Leadership
Directory. By S. Estes and
seconded by Ginny Overdorf.
Approved.
Responsibility: President
Sparks. Due Date: Immediate.
President Sparks will focus on membership by charging Board to think strategically and will concentrate on the Tuscon conference to solicit increased attendance.
4.02 Past President Marilyn Buck
Several sites were proposed (Ft. Lauderdale, Savannah and New Orleans) including the present site (Clearwater Sand Key) for the 2007 conference. Several factors including airfare, room rates, complimentary rooms, meal functions and room guarantees will be considerations when time comes for a decision. A suggestion to have the Executive Committee study the proposals and make a recommendation to the full board was endorsed.
4.03 President-Elect Ginny
Overdorf
The FDC will be meeting this spring in San Diego. Sharon Shields, current President of NAGWS, is considering a request by G. Overdorf to sponsor the Homans lecture; Human Kenetics makes a donation each year but they do not stipulate the lecture.
Some interest is expressed for bringing back the administrator institute as a pre-conference meeting and also encouraging CUAC to be a co-sponsor of the convention.
4.04 Vice President Bill
Forbes
Must implement strong initiatives to increase members. This may mean spending more money for such things as the AAHPERD booth.
4.05 Vice-President Elect
Camille O¹Bryant
Will be working closely with individuals who¹ve had
experience with the conventions in the past. The board¹s conference planning guide developed several
years ago would be a good resource.
4.06 Secretary Beverly
Mitchell
Thank you for using the motion sheets. They help keep the details organized and correct when reporting minutes of meetings.
4.07 Executive
Secretary/Treasurer Jackie Lund
Distributed the reimbursement forms which all are to use for reporting expenses. Please respond to Jackie ASAP when she requests your specific needs for budget items, especially at the time the new budget is being developed for the new fiscal year.
5.0 Old
Business
5.01 2004 Conference Report
Marilyn Buck
Expect to sustain a $4,000 5,000 profit. Approximately 130 members attended.
5.02 Name Change Marilyn
Buck
The name of the organization was changed to the National Association for Kinesiology and Physical Education after a vote of 35 for the new name and 5 for the current name was tallied from the Business Meeting. Jackie should contact R. Oates to obtain changes to the operating codes to send to Washington for initiating the process for changing the Articles for Incorporation.
6.0 New
Business
6.01 Membership Strategic Planning (Kovar, 2004)
FDC will be discussing the department chair and graduate coordinator focus and perhaps suggest ways of tying into CUAC. Target groups such as the senior faculty members in our discipline since the young professionals are concentrating on furthering their careers via publications and other scholarly pursuits. Suggestion to have an opportunity during the conference to talk about issues and carry through with what begins as discussion into future conference themes.
6.02 PE Links4U
This is a list serve and not necessarily a publication route. The board suggested sending this matter to the Public Affairs Committee.
6.03 New Budget 2004
Jackie Lund
This 2004 proposed budget is a conservative one. Several years ago, we fell short at one conference and we still have about $12,000 to pay back to our funds. The western sites typically have a low draw from our membership. Still don¹t know if the increase of OPERA to $150 is a positive one; however, in the past, its income has saved us budget-wise. We will have a better idea of the effect at the completion of the full cycle.
The request from the Social Justice/Cultural Diversity Committee in the amount of $500 to send a representative to a NCORE conference is not reflected in the budget. We should be spending only interest accrued, not principle. Give special requests for expenditures to the Executive Committee for approval.
Motion
2: Approval of 2004 budget. By G. Overdorf and seconded by S.
Estes. Approved.
6.04 QUEST Joy DeSensi
Possibilities for Associate Editor are: Bill Morgan, Ohio State University; Scott Krechmar, Penn State University; David Wiggens, George Mason University. After some discussion the following motion was made:
Motion
3: Move approval of David Wiggins
as Associate Editor of QUEST for 2004-07 [term]. By C. O¹Bryant and seconded by G. Napper-Owen. Approved. Responsibility:
President makes appointment.
Due date: Immediately.
7.0 Committee Chair
Reports
7.01 Awards George DeMarco
No report.
7.02 Bylaws Steve Estes
for Richard Oates
Read and update the operating code for your position. Send to Richard.
7.03 Elections Mandi
Anderson
Need nominations for President-Elect, VP Elect and Secretary, all of whom are to be males. The committee will be investigating the matter of having the position of Secretary open to the membership without preference for gender. The operating code will need to be checked.
7.04 Foundations Bill Sparks
for Judy Bischoff
Based on S. Kovar¹s lecture, some strategic planning should be done here.
7.05 Future Directions
Steve Estes
Present but no report.
7.06 Membership Gloria
Napper-Owen, Newton Jackson
Need flyers for the SW district meetings to distribute to potential members. Questions raised: how to get higher education membership lists from AAHPERD, how to obtain e-mail addresses?
7.07 Public Affairs Anne
Stewart
7.08 Publications Dick
Swanson
No report absent.
7.09 Social Justice/Cultural
Diversity Anna Marie Frank
Considering bringing someone external to the organization in to conduct a workshop at the next conference.
7.10 Technology Mark Stanbrough
Currently searching for web space to rent; will bring back information on PE Links4U.
8.0
Liaison
Reports
No liaisons present.
8.1 AKPE John
Dunn
8.2 AAHPERD
Beverly Mitchell
8.3 AAHPERD
Research Consortium
8.4 National
Coalition for Promoting Physical Activity Sandy Gallemore
9.0 Affiliate
Reports
No affiliates present except Betty Jones/CUAC.
9.1 AIESEP
Ron Feingold
9.2 CUAC
Betty Jones
9.3 SAWPASH
Mickey Taylor
9.4 WCPES
9.5 WSPECW
Sharon Guthrie
10.0 Presidential
Appointment Reports
Motion
4: Accept the three Presidential
appointments. By G. Overdorf and
seconded by B. Forbes. Approved.
10.01 Archivist Richard Swanson
10.02 Necrologist Jody Davenport
10.03 Oral History
10.04 Parliamentarian Robert Ruhling
11.0 Other New Business
Reminder that the next board meeting is in New Orleans, April 10am 2pm at the Marriott.
12.0 Adjournment
Respectfully Submitted,
Beverly Mitchell
Addendum
To The Minutes
Motions
Approved/Not Approved By The Board
January 10, 2004
Motion 1: Approval of 2004-05 Leadership
Directory. By S. Estes and
seconded by Ginny Overdorf.
Approved.
Responsibility: President
Sparks. Due Date: Immediate.
Motion
2: Approval of 2004 budget. By G. Overdorf and seconded by S.
Estes. Approved.
Motion 3: Move approval of David Wiggins as
Associate Editor of QUEST for 2004-07 [term]. By C. O¹Bryant and seconded by G. Napper-Owen. Approved. Responsibility:
President makes appointment.
Due date: Immediately.
Motion 4: Accept the three Presidential
appointments. By G. Overdorf and
seconded by B. Forbes. Approved.