Report #: 4.04

Name of Office/Committee: Vice President

Person Submitting Report: Camille O'Bryant

Progress Report/Tasks Completed:
o Attendance and booth coverage at 2005 AAHPERD Convention in San Diego
o Dissemination of "Call for Proposals" to SAWPASH, WSPECW, NASSM, Journal of Sport Management, NAKPEHE web page, SW District AAHPERD
o Multiple phone call meetings with staff representatives from US Grant Hotel and Westin Horton Plaza (San Diego)
o Generated contents of packet for conference mailing - slightly delayed due to change in location (August, 2005)
o Visited San Diego to consider two options for hotel relocation (July, 2005)
o Fielded numerous email and telephone inquiries related to change in location, logistics of submitting proposals, etc.
o Communicated with hotel staff at Westin Horton Plaza (RE: room block changes, rate questions, meeting agenda, meals, etc.)
o Collected proposals and disseminated to program review committee (September - November, 2005)
o Collected and disseminated revised abstracts to Bill Forbes (November - December, 2005)
o Created conference schedule (September - December, 2005)
o Conference budget (separate handout)

Suggestions for Future Plans Related to this Office/Committee

o Make sure to delegate whenever possible - having a committee to review abstracts was extremely helpful!
o Consider establishing a conference planning committee or more simply a task force
o Consider variable pricing/rate options for conference (e.g. one day fees)
o Work with Jackie Lund to establish a sub-account from the main NAKPEHE account ä since 9/11 it is increasingly difficult to open fee-free checking accounts
o Discuss strategies for compensatory registration for sponsors
o Perhaps the $500.00 that sponsors pay is inadequate considering the cost of meal functions.

Action Required by Board:

None at this timeä.

Budget Implications: