NAPEHE BOARD MEETING
Wednesday, January 3, 2001 4 p.m.
Amelia Island, FL
Call to Order Bob
Ruhling
The meeting was called to
order at 4:25 p. m.
Members present: Charlie Ash,
Sally Ayers, Judith Bischoff, Marilyn Buck, Cathy Buell, Jody Davenport, Joy
DeSensi, Steve Estes, Gail Evans, Ron Feingold, Mel Finkenberg, Leah
Fiorentino, Sandra Gallemore,
Susan Hall, Jackie Lund, John Massengale, Bob Mechikoff, Camille
O’Bryant, Virginia Overdorf, Hally Beth Poindexter, Bob Ruhling, Sharon
Shields, Bill Sparks, Dick Swanson, and Alison Wrynn.
Members not present: Chuck
Corbin, Karen DePauw, Shaunna McGhie, Mimi Murray, Joanne Rowe, and Emily
Wughalter.
Thanks was given to Steve
Estes, Webmaster, for posting the minutes and reports on the NAPEHE Website.
1.0 New and continuing members of the NAPEHE Board of
Directors were introduced. A
quorum was announced.
2.0 Approval of Minutes of
March 23, 2000 Jackie Lund (Written)
Ginny Overdorf moved approval
of March 23, 2000 minutes from the NAPEHE Board meeting. Seconded Kathy Buell. Motion passed.
Gail Evans moved approval of
January 8, 2000 minutes from the NAPEHE Board meeting. Steve Estes seconded. Motion passed.
3.0 Approval
of Agenda Bob
Ruhling
The agenda prepared by
President Ruhling was amended to
add:
9.05
Publishing of the NAPEHE
membership list
9.06
Other
9.06.1 Future convention sites beyond 2003. Steve Estes made a motion to approve
the amended agenda. Judy Bischoff
seconded. Motion passed.
4.0 Officer’s Reports
As officers make their
report, if there is a significant item it will be noted or if an action item
needs to be brought forward it will be noted. If no questions come up, the report will be accepted as
written.
4.01 President’s Report Bob
Ruhling (written)
President Ruhling recognized
Charlie Ash for his work in running this conference. Susan Kovar was also thanked for the selection of this
site. President Ruhling also noted
that he had visited
WCPES and SAWPASH conferences
this past year.
4.02 Past-president’s Report Joy DeSensi (written)
Joy reported about site
selection in the San Diego area. Those places which the Board liked the best
were:
A discussion followed and the
Board will give Joy suggestions on Saturday. During the conference, Board members will discuss dates and
places with colleagues, trying to get a feel for their preferences.
Steve Estes suggested we look
at returning to the Clarion in San Diego.
4.03 President-elect’s report Judith
Bischoff (written)
Dr. Bischoff’s report
contains a proposal to change the by-laws on the role of the President-elect on
the Future Directions Committee.
4.04 and 6.02 Charlie
Ash (written)
A welcome from the NAPEHE
Vice-president is in this year’s program as well as a list of the
conference committee members.
Charlie recognized the conference committee of: Sharon Shields, Camille O’Bryant,
and Ginny Overdorf for their efforts.
Charlie sent 950 packets with
a call for proposals to CUAC and NAPEHE members.
Sixty-two proposals were
received and sent out for blind review.
Forty-four proposals were accepted, three invitations were extended for
social-cultural issues. He has had
two cancellations. In addition,
Charlie communicated with Leah Fiorentino about the Young Scholar Program.
Charlie developed a chart
that showed the “Conference at a Glance.” This was included in the program. Conference room 3 will be dedicated as a break room and have
refreshments. Kennesaw State
University printed 150 copies of the program.
Charlie suggested that NAPEHE
needs to look at having LCD’s available for presenters. By bringing A.V. equipment from
Kennesaw State, Charlie saved NAPEHE $2800.
Steve Estes noted that the
“Conference at a Glance” was a nice addition to the program and
that overall the program looks good.
Advertisement is in the
conference program. This is a new
idea. The Board will have to
decide if they wish to continue doing this.
Registrations:
96 pre-registrations
4 on-site registrations
Charlie will try to give a
preliminary report on the finances for the conference.
There is a trend of
decreasing attendance at conferences.
There are more conferences and smaller travel budgets. We need to address this issue for planning
future budgets. Location
isn’t necessarily the issue.
Issue #2 is collaborative
arrangements with local universities.
Discussion followed about
dates for future conferences (timing) and where the conferences should be held
4.05 Vice President-elect report Cathy
Buell (written)
The next conference will be
in San Antonio, January 10-12, 2002.
Cathy reported that she has
been in communication with the hotel in San Antonio. She is also in the process of getting colleagues to serve on
the Conference Committee. The 2002
NAPEHE conference will be entitled:
Show Me the Money: The
Rubric of Accountability. The
proposed format will be a little different. The Future Directions Committee met in September and
discussed the 2002 Conference.
They are planning on having a keynote speaker to address accountability
to various constituencies. There
will be four strands with a facilitator for each strand. There will be at least 4 sessions per
strand with a summary at the end.
There also will be a Research Strand with open presentations of about 15
minutes each.
Discussions will occur during
breaks.
Donna Shalala has been
invited as the keynote speaker, but she has not yet confirmed. Steve Estes noted that this would be a
great keynote person.
Also, a proposed conference
schedule was distributed. Marilyn
Buck noted that 6:15 was not a good time for the business meeting.
Charlie stated that
attendance at the conference is proportional to the number of people
presenting.
4.06 Secretary Jackie
Lund (written)
Minutes from the Orlando
meeting were posted on the web.
4.07 Executive Secretary/Treasurer report Gail
Evans (written)
There currently are 171
faculty members in NAPEHE and 244 total members that have renewed to date.
Gale has not transferred
money from the diversity account.
Marilyn noted that $1342.65
in additional funds came in from last year’s conference. The budget sheet was amended to credit
the money to the Austin conference.
Gale also recommended that
the Board develop a procedure for accessing and using the funds which have
accumulated in the Memorial, Lecture, and Diversity Funds. The Foundations Committee should look
into this issue and make recommendations for Board approval. The money in the Social Diversity
account is to support gay and lesbian youth issues. Sharon stated that members need to be told that this money
is going to gay and lesbian issues as that fact is not advertised. Hally suggested that we might want to
talk about creating another type of fund to address other types of
diversity.
Gail noted that members would
renew at the new rate starting in 2001.
We delayed a membership/dues increase by one year. Charlie stated that 25 new members
wouldn’t pay dues as they are attending the conference for the first time.
The new proposed budget was
discussed. We had a deficit of
$3257.78 for 2000. There is an
additional $1000 in the budget as we have more conference sponsors. This year’s conference sponsors
include: Polar, Adelphi
University, George Mason University, and AEISEP. The costs for publishing journals, etc. at Human Kinetics
are the same. The president has
$500 for special projects. Gale
does not know if Judy will spend this money yet. The money for the Future Directions Committee
increased. Also, the amount
budgeted for the annual conference board meeting will probably change too.
A break was taken so Board
members could eat supper.
5.0 Liaison Reports
5.01 AAKPE John
Massengale (written)
Nothing new to report
5.02 AAHPERD John
Massengale (written)
Nothing new to report.
5.03
AAHPERD Research Consortium Emily
Wughalter (written)
Highlights of the 2001
AAPEHRD National Convention were outlined.
5.04 AIESEP Ron
Feingold (written)
Ron announced future
conferences in Taiwan; Plymouth, New Hampshire; Madeira, Portugal; and Spain.
The Jose Maria Cagigal
Scholar Lectures have been published.
AIESEP Adelphi 1998 Proceedings have also been published. Both are available from Ron.
AIESEP is sponsoring a
lecture here at NAPEHE. The
Foundations Committee will talk about getting institutions to sponsor
past-presidents at NAPEHE.
Ron is collecting research
studies or positions papers that support physical activity and physical
education, youth to old age. If
you have any, give the information to Ron.
5.05 CUAC Charlie
Ash (written)
The 2001 Conference will be
held in Colorado Springs July 11-15, 2001. Contact Charlie or Jan Seaman for information.
5.06 ICHPER-SD Mimi Murray
No report.
5.07 National Coalition for Promoting
Physical Activity Sandy
Gallemore (written)
Sandy is forwarding reports
that come electronically to NAPEHE Board members.
5.08 SAWPASH Joanne
Rowe (written) Presented by Sandy Gallemore
SAWPASH has amended the
articles of incorporation in Georgia.
They have completed IRS documents.
The organization is tax exempt, but contributions made to the
organization are not. They are
trying to get that changed.
5.09 WCPES John
Massengale (written)
The bylaws of the
organization have changed and it is now co-ed. They have elected a woman president for the first time,
Carole Casten of CSU, Dominguez Hills.
5.10 WSPECW Gail
Evans (written)
Gail reported that the
Western Society’s annual conference fall cruise had 70 members in
attendance. The organization got
one free passage for every 10 paid.
These were awarded as “presidential scholarships.”
6.0 Presidential Appointment Reports
6.01 Archivist Dick
Swanson (written)
Dick is beginning to work
with the university archivist at UNC-Greensboro to get files transferred into
the university. With Dick’s
help, Bob Ruhling received all former lecture titles so that a complete listing
of the Sargent Lectures could be provided on the brochure.
6.03 Convention Booth Cathy
Buell (written)
Cathy is collecting materials
for the booth. Also, people are
needed to work in the booth, especially during the NAPEHE Board Meeting,
Thursday, 1:30 to 5:00 p.m.
6.04 Doctoral Student Task Force Leah
Fiorentino (written)
Leah noted the poster
sessions at this year’s conference and encouraged people to attend this
session. She needs to get members
who have doctoral students to have them present posters. She asked for assistance in accessing
doctoral students and getting them to exhibit. John Massengale, Hally Poindexter, and Bill Forbus will
review them. Anyone having
suggestions on increasing the number of students who participate is to give
them to Leah. She noted that two
of the doctoral students who presented last year are back to present this year.
6.05 Necrology Jody
Davenport (written)
The
following deaths were noted for the past year:
David
Matthews
Catherine
Allen
Thomas
Krizan
Francis
Koenig
Also added to the list were
Ruth Skinner and Olive Young.
6.06 Oral History Alison
Wrynn (written)
Alison will interview Marian
Brower and get the project moving this year.
6.07 Parliamentarian Hally Poindexter
Hally has worked as a
consultant for the president during the past year.
6.08 Young Scholar Award Task Force Leah
Fiorentino (written)
Five people submitted
papers. Dr. Yomee Lee from SUNY
Cortland was this year’s winner.
Leah has prepared a flyer for new professionals encouraging them to
submit papers. This can be viewed
on the Internet. Leah is open for
suggestions on how to increase the scope of this program.
7.0 Committee Chair Reports
7.01 Awards Chuck
Corbin (written)
Chuck has given suggestions
for changing the operating code of the Awards Committee. Chuck’s suggestion that the Chair
of the Awards Committee become a board member would require a by-laws
change. All other suggestions deal
with the conduct of the committee.
Steve Estes noted that if we eliminated section III. D., we could accept
the report. Chuck will be
contacted about doing this to determine his intentions. This matter will be discussed later.
7.02 Bylaws Shaunna
Mcghie (written)
Shaunna has identified three
action items. These will be acted
upon at the March Board meeting.
Sally Ayres has followed Shaunna’s suggestions about having officers
review codes. Hally Poindexter
noted that the By-laws Committee needs to revisit changes to the operating code
relative to voting members. Many
of these changes are editing changes rather than substantive ones. Judy Bischoff added a change in
“F “of
The president-elect’s
operating code. This brings the
operating code in line with what is actually happening. Sue Hall motioned approval of the
change. Steve Estes seconded. Motion passed.
7.03 Elections and Nominations Marilyn
Buck
Bob Ruhling will announce
election results on Saturday as he has not yet contacted those who did not
win. Marilyn tried to send the
ballot by October 1, 2000, but at that time she didn’t have a full slate
of candidates. New blood is needed
on the Board so that people will be willing to run. Marilyn needs nominations for President and Vice President
next year. Female candidates will
fill these positions.
7.04 Foundations Ron
Feingold (written)
Ron’s suggestions are
to have members solicit publishers and their universities for funds. Members also need to support projects
such as the Young Scholar Award.
Lastly, a mechanism for distributing funds for the Memorial, Diversity,
and Lecture Funds needs to be developed.
7.05 Future Directions Susan
Hall (written)
The committee presented a
motion to revise the NAPEHE Mission statement to read:
The National Association for
Physical Education in Higher Education is an organization for professionals in
higher education. Its purpose is
to provide a forum for interdisciplinary ideas, concepts, and issues related to
the role of physical education in higher education with respect for social,
cultural, and personal perspectives.
Ginny Overdorf seconded the motion.
A discussion followed and the
mission statement presented by the committee was accepted.
It is part of the operating
code for the Foundations Committee to review the job description and budget for
the Executive Secretary/Treasurer.
The motion on the Foundations Committee report to do this was withdrawn.
The committee also brought forth
a motion to waive the conference fee for the vice-president and provide a
room. The person who negotiates
with the conference site hotel normally negotiates a complementary room for
both the President and Vice-president.
In the event that this does not occur, NAPEHE will provide lodging for
these officers.
The motion to revise the
operating code for the Past-president passed.
The motion to charge the
Publications committee with developing a recommended timeline for converting
the Chronicle of Physical Education in Higher Education to electronic format passed.
The motion to charge the
Technology Committee with developing a recommended timeline for converting all
NAPEHE business transactions (e.g. bylaws changes, voting, conference
registration) to electronic format passed.
7.06 Membership Ginny
Overdorf (written)
For the membership contest,
eight people recruited one member and one person recruited two new
members. Steve Estes will receive
a free conference registration for his efforts.
A new brochure is needed to
reflect the dues increase and the new mission statement.
A suggestion was given that
if a person recruits five new people to attend the conference, the person
should get a free conference registration. Any suggestions for improving membership should be given to
Ginny or her committee.
Congratulations were extended to Ginny for her efforts.
7.07 Public Affairs Bob
Mechikoff (written)
If you have questions, see
Bob.
7.08 Publications Bill
Sparks (written)
Bill is contacting Dick
Swanson about any missing Chronicles.
Bill will see if any members have these issues.
Quest is moving away from thematic issues. They are looking for more
submissions. The current
acceptance rate is 30 to 32%
There are no action items.
7.08.1 The Chronicle of Physical Education
in Higher Education Steve Estes (written)
7.08.2 OPERA Sally
Ayers, Editor
Sally is requesting a
graduate assistant to help her.
This cost would be about $6,000.
Gale Evans noted that
originally OPERA was self-supporting.
Perhaps we can change policy to have it support itself.
Discussion of this suggestion
followed. Bill Sparks motioned to
have NAPEHE provide financial support for Sally Ayers. Judy
Bischoff seconded. Ginny Overdorf
motioned to table this until Saturday’s Board meeting. Sandy Gallemore seconded. Motion to table passed.
7.09 Social Justice/Diversity Camille
O’Bryant and Sharon Shields (written)
The May 2000 issue contained
a letter about social justice and diversity and a survey. They had no responses. Board members were thanked for their
support of the workshop to be held at the Amelia Island Conference. The committee wants to recruit young
members to this area.
The Board approved
distribution and collection of the survey at the Amelia Island conference. Gail Evans seconded. Motion passed. Sally Ayers suggested that the survey
be sent via e-mail to those who were not able to respond at the conference.
7.10 Technology Mel
Finkenberg (written)
Ginny Overdorf motioned
acceptance of all reports received.
Gail Evans seconded. Motion
passed.
9.0 New Business Bob
Ruhling
9.01
Web Site Steve
Estes (written)
Human Kinetics has increased
the amount of the web site to $400 which is down from the $750 they originally
requested. Motion to accept Human
Kinetics proposal passed.
Discussion about linking
Human Kinetics with the NAPEHE web site followed. Steve will check on this. Steve motioned to table this until Saturday’s meeting. Ginny Overdorf seconded. Motion passed. Steve will contact Human Kinetics to
answer questions about this.
9.02
Sports Media
Sports Media wants to link to
NAPEHE.
9.03
Conference Sponsorship
The question was raised if
this should become a potential source of funding. Ginny Overdorf suggested that the Vice-president be given
discretion for accepting advertising for the convention program from
appropriate sources. Gail Evans
seconded. Motion passed.
9.04
Report Distribution by
E-Mail
It is helpful to have the
reports available early. Board
members were encouraged to continue to post reports electronically.
9.05
Publish NAPEHE
Memberships lists
It was decided to not sell
the NAPEHE membership list to companies.
9.06
Other
For the Board’s
information, the new rotation for conventions will be East, Central, West,
East, Central, West.
A motion was made to approve
next year’s budget. Susan
Hall seconded. Motion passed.
Ginny Overdorf thanked Bob
Ruhling for his efforts as NAPEHE President.
Sharon Shields suggested that
since the Board only has 13 voting members, to bring the committees in to
receive the reports and then let those people leave. Reports could be presented in about one hour and then the
Board could move on to other business.
Bob Ruhling distributed gifts
of appreciation to Board members.
Ginny Overdorf made the
motion to adjourn. Judy Bischoff
seconded. Motion passed.