In
Higher Education
Post Conference Board Meeting
January 6, 2001
Amelia
Island, Florida
4:15 - 6:00 pm
Members present:
Charlie Ash, Judy Bischoff, Marilyn Buck, Gail Evans, Leah Fiorentino,
Ron Feingold, Cathy
Buell, Sandy Gallemore, Sally Ayer, John Massengale,
Beverly Mitchell, Sharon Shields, Camille O’Bryant, Robert Ruhling,
Alison Wrynn, Hally B. Poindexter, Ginny Overdorf.
Guest:
Joy DeSensi - 2003 Conference Update
1. Introduction
of Board Members
List
of new Board members was distributed by J. Bischoff. Most of the committee slots are filled. A completed list will be available at
the Board meeting in Cincinnati.
2. Agenda
Approved - moved approval by G. Evans, second by J. Massengale. Approved with changes in numbering for
clarity.
3. Old
Business (Carry over from Jan. 3rd Board Meeting)
. 2003
Conference: J. DeSensi provided an
update on possible sites in the Long Beach
area. Of
the potential 8 sites, 4 were left in rank order. Of the 4 remaining, more information was needed.
Queen
Mary, Long Beach
Westin,
Long Beach
Holiday
Inn, Bayside
Renaissance, Long Beach
J. DeSeni will check the above sites for additional
information and communicate with the Board
via email.
Decision to occur at the March Board Meeting.
. 2001
Conference Report - C. Ash
Complete report will be in March at Cincy.
. Summary
of Conference Income Over the
the Last Ten Years - G. Evans
_ G.
Evans provided a summary of net income
from conferences over the last 10 yrs.
(see attached).
Apparently place and time of year is not an issue. Conferences should attempt to bring in
about $6500.
_ 2001
final budget will be presented at the March meeting. This is a deviation from
past practice but the Board agreed this approach would present a more accurate
picture.
_ Request
from the Board that the conference report be very specific about expenses and
income.
_ Request
from G. Evans to close the books on membership on December 31st
instead of November 30th.
Expenses which occurred during the previous year can be submitted for
reimbursement until February 1st. Board approved the recommendation. J. Bischoff agreed to draft policy language which would be
added to all operating codes.
Draft will be shared with Executive committee and brought to March Board
meeting.
3.4 Foundation
Committee - R. Feingold
_ Lecture
Fund has $14,500 for support of conference lectures (i.e. special speakers,
lecturers). Requests submitted to
chair of Foundations and approved by Ex. Committee.
Language be developed to bring to Board in March.
_ Diversity
Fund. Initially started by Chuck
Corbin for supporting Gay and Lesbian Projects ($500.). Additional money has been contributed
to the fund to support diversity issues of a broader focus. R. Feingold will check with C. Corbin
about supporting broader issues of diversity. The fund is currently at $3300. Fund needs to reach $5000. then would only expend 20% of the
funds.
_ Have
evaluation form for Executive Secretary/Treasurer which will be shared with G.
Evans and then disseminated to the appropriate people.
3.5 Foundations
Committee - S. Hall
No report
3.6 Composition
of Board/Voting - S. Shields
_ Article
IV, Sec.1 permits the following people to vote: President, President-elect, Past President, Chairs of
Foundations, Membership, Future Directions, Publications, and affiliates.
*Discussion ensued about what exists and what should
exist for best practice of the organization. Motion was made to revise Article IV, Sec.1 to include
voting privileges for chairs of all standing committees plus the President,
President-elect, Past President, and affiliates. Was seconded and approved unanimously.
_ J.
Bischoff will contact D. Swanson to confirm which organizations are considered
affiliates. There are 6 which are
currently on the roster:
AIESEP,CUAC, ICHPER-SD, SAWPASH,WCPES,WSPECW.
3.7 Awards
Committee - L. Fiorentino
L. Fiorentino will contact C. Corbin about
incorporating draft language into the operating code. Bring to March meeting. Proposal for III. D of document from Awards Committee
will be considered when revising IV, Sec. 1 of the Bylaws.
3.8 Public
Relations
Operating Code revision submitted by Bob
Mechikoff will be deferred to the
March meeting. In the interim J.
Bischoff will contact Anne Stewart the new chair.
3.9 Future
Sites Beyond 2003 - R. Ruhling
(see Handout)
East
- R. Ruhling
Central
- J. Bischoff
West
- C. Ash
3.10 Tabled
Motions
_ Financial
Support for OPERA. Motion made by G.
Overdorf, second by R. Feingold to remove from the table. Passed. NAPEHE support OPERA for $3000. Until July 31st. Money will be used to hire someone to
assist with the OPERA listings.
_ Publications
Committee will bring to Cincy a proposal for a fee structure for charging
institutions who advertise with OPERA.
Also plan to sell ads. S.
Ayer will work with R. Feingold, Foundations Committee and M. Stanbrough, Technology
_ Human
Kinetics Contract - Website.
Remained on the Table. J.
Bischoff will contact S. Estes.
4.0 New Business
4.1 2001
Budget Information - covered earlier
4.2 2002
Conference - C. Buell
Passes out budget proposal. Board recommended to increase the registration fee for San
Antonio:
$170. Pre-registration
$190. On-site
C. Buell reminded the Board that the Future Directions
Committee recommended that the registration fee be reduced. Discussion ensued. Motion made by G. Overdorf, second by M.
Buck to increase the fee as mentioned above. Passed with one descending
vote. Should also seek support
from institutions for the reception(s).
C. Buell has received numerous suggestions for the
2002 conference. All suggestions
will be reviewed.
Couple of suggestions were: try and get locals to
provide AV equipment if hotel allows and try to do as much electronically to
save postage.
4.3 Membership
Committee - G. Overdorf
Contest for the 2002 Conference. Free conference registration for person
who brings in five new members.
4.4 2004
Conference - R. Ruhling
Suggestions: South of Tampa, Key West, Fort Myers,
Orlanda, Ft. Lauderdale, Naples
4.5 Board
Meeting in Cincinnati - J. Bischoff
Thursday, March 29th 1:30-5:00
Regal Hotel
- Colonnade Room (B)
4.6 Lecture
Selects - J. Bischoff
All three people have been contacted. Two have accepted and one is
pending. Announcement will be made
in Cincy for the 11th Hanna; 36th Homans;21st
Sargent
4.7 Doctoral
Student Task Force and Young Scholar Award Task Force - L. Fiorentino
_ Task
forces have been very successful;
application forms and procedures have been well
developed and in place.
Recommendation to move both task forces to within current structures of
NAPEHE.
Motion made by L. Fiorentino, second by G. Overdorf to
move the responsibilities for the Doctoral Student selection to the Conference
Program Committee.
Rationale: The task only
occurs as part of the conference.
Posters are displayed and evaluated at the conference. Motion passed.
_ Motion
made by L. Fiorentino, second by S. Shields to move the Young Scholar Award to
the Awards Committee. Motion
passes.
_
In each case, the person in charge will select three NAPEHE members to assist
in the review and selection process.
Both changes will be added to the appropriate Operating Code. L. Fiorentino will work on the
appropriate language and bring to the March meeting.
4.8 Quest
Operating Code
J. Bischoff will check with Shaunna McGhie about the
status. Deferred to Cincinnati.
4.9
Proposal for Change in Technology Committee
Operating Code.
J. Bischoff will check with M. Stanbrough. Bring to March meeting if changes.
4.10 Rotation
of Lecturer Response to Doctoral Student Lecture
For the past three years, the respondent has been the
Sargent Lecturer. Board voted
unanimously to rotate the response among the three lecturers:
Sargent
2004 Sargent
Hanna
2005 Hanna
Homans
2006 Homans, etc.
5.0 Other
5.1 Formalize AAHPERD Liaison
- Hold for March
5.2 Request for
Joining National Alliance for Nutrition and Activity - Hold for March
5.3 Approval of new editorial board members
for Quest: William Forbus, Susan Hall, Karen DePauw, Jan Rintala
Unanimously approved. J.
Bischoff will
inform John Dunn, Editor and Joy DeSensi,
Associate Editor.
Adjourned
at 6:30 pm.
Respectfully
submitted by Judith Bischoff and Robert Ruhling.