Minutes

NAPEHE Board Meeting

Marilyn Buck, Presiding

April 2, 2003

10:00a

AAHPERD Convention

Philadelphia, PA

Members Present: Mandi Anderson, Charles Ash, Marilyn Buck, Steve Estes, Bill Forbes, Newton Jackson, Jackie Lund, Beverly Mitchell, Camille OπBryant, Richard Oates, Ginny Overdorf, Jan Rintala, Robert Ruhling, Bill Sparks, and Anne Stewart.

1.0 Introductions

President Buck called the meeting to order at 10:10a and welcomed all members of the Board.

2.0 Approval of Minutes

2.01 January 15, 2003 Board Meeting

Motion: Approval of the minutes with correction to 9.01 to read ≥äDick will ask for helpä.≤ By N. Jackson and seconded by J. Rintala. Approved.

J. Rintala asked for clarification regarding money for the Past Presidentπs breakfast, whether the funds are allocated from the conference or operating budget. Conference budget is the logical source but this will be confirmed with M. Finkenberg.

2.02 January 18, 2003 Board Meeting

Minutes were not distributed or posted on the web; therefore, President Buck will send electronically and ask for approval by e-mail.

3.0 Approval of Agenda ≠ Marilyn Buck

Agenda was approved

4.0 Officer Reports

4.01 President ≠ Marilyn Buck

D. Swanson will serve out B. Sparksπ tenure on the Publications Board. Position of Awards Chair is still to be filled. George DeMarco was suggested for this post. The leadership roster will be sent later when all positions are filled and will include dates of service and rotations as specified in the Bylaws.

President Buck asked for recommendations about future spring meetings. Coordinating through AAHPERD this year was problematic. Several items were mentioned: consider meeting with other sub-discipline associations; consider meeting on Monday since later in the week poses conflicts with other sessions; conduct business by e-mail over a period of several days; have FDC discuss this matter at their meeting and propose alternatives.

4.02 Past President - Charles Ash

Report is as submitted.

4.03 President-Elect ≠ Bill Sparks

Report is as submitted.

4.04 Vice President ≠ Jan Rintala

Jan is attending the CUAC roundtable discussion this evening to determine their interest in organizing an administrative pre-conference in Clearwater 2004.

Feedback from the Long Beach conference evaluations indicated major dissatisfaction with the number of concurrent sessions because of the effect upon attendance. Suggestions for correcting included reducing session time (e.g.15min, 20min, 30min, 40min, etc), grouping like themes together, and putting PP slides from willing presenters on the web.

Concern was expressed over conference attendance and membership. Suggestions: invite others to be involved in reviewing proposal abstracts; invite individuals whose proposals were not accepted to serve as session presiders; use the Thursday evening reception as a time to recognize new members; have name badge identify new members in some distinguishable way; have the Young Scholar present at a time when there are no other conflicts; re-think the need for a keynote speaker and instead, consider inviting three of our own members to open the conference; give thought to connecting the opening and closing session with discussion relative to the theme (similar to the 2002 San Antonio panel sessions).

Jan will confirm with the hotel how complimentary rooms are calculated. Plans are to provide free lodging to graduate students who assist with conference operations.

4.05 Vice President-Elect ≠ Bill Forbes

The theme will be decided at the FCD meeting in Tuscon the weekend of April 11. There are concerns about the hotel contract specifically the number of rooms and guaranteed meals.

4.06 Secretary ≠ Beverly Mitchell

Forms are available now for recording motions made by members of the Board.

4.07 Executive Secretary/Treasurer ≠ Jackie Lund

Membership dues were received from a significant number of individuals who had not renewed from the å01-02 year as a result of Jackieπs efforts to send follow-up letters to non-renewing members. Membership is currently at 281. Some funds have been transferred to other accounts in order to make our money work better for us. OPERA is quite lucrative and will be even more so with the fee increasing from $100 to $150 effective July 1.

5.0 Old Business

5.01 Site Selection 2006 ≠ Charles Ash

San Diego will be the site for the 2006 conference. Properties near the bay and in the gas lamp district will be explored further for more options. The Board also decided that the January 11-15 dates were too late so Charlie will pursue the January 4-8 time frame with hotels.

5.02 2004 Conference Report ≠ Jan Rintala

Jan requested a $5 increase in the cost of conference registration for regular members (from $170 to $175). No increase is recommended for retired member and student fees.

Motion: Set the registration fees for regular members for the 2004 conference at $175. By C. OπBrian and seconded by B. Forbes. Approved.

Several suggestions were made to spark higher attendance at the conference and attract new members. Discussion centered around offering an incentive to Floridaπs higher education faculty who are not members of NAPEHE but who are current members of the Florida AHPERD.

Motion: Florida AHPERD members will be allowed to attend the 2004 NAPEHE conference at member rates. By N. Jackson and seconded by A. Stewart. Approved.

5.03 Bylaws Changes ≠ Richard Oates

5.03.1 Affiliates

The matter of affiliates and liaisons as voted on at the January 15, 2004 Board Meeting will require follow-up with appropriate notification to the membership and included on the ballot in the fall for membership approval. If the membership votes to approve the changes, the committee will revise the Bylaws accordingly.

5.03.2 Others

Operating codes need updating for all positions on the Executive Board.

5.04 Web Page ≠ Mark Stanbrough

Not present. Some attention is needed to the web server operation and financial arrangement.

5.05 Leadership Roster Approval ≠ Marilyn Buck

Final list is still in progress.

5.06 Name Change ≠ Marilyn Buck and Steve Estes

The Future Directions Committee (FDC) is proposing to tackle the matter of a name change at its meeting April 11-13, 2003 in Tuscon, AZ. Seventy to eighty percent of those present at the panel discussion in Long Beach in January were receptive to the idea of changing NAPEHEπs name.

Motion: Change the name of NAPEHE. By B. Forbes and seconded by S. Estes. Approved.

After some discussion of the FDC and Boardπs roles, the following motion was made:

Motion: The Board of NAPEHE will select and present 3 potential names, priority ranked, of the organization to the membership. By B. Forbes and seconded by S. Estes. Failed to approve.

After lengthy discussion, President Buck summarized consensus about the details of the process NAPEHE will follow over the next several months: FDC takes this matter for discussion at its next meeting; FDC sends a list of possible names to the Board; an electronic survey is sent to the membership to solicit preferences; results are compiled and sent back to the Board; discussion continues electronically with membership until the 2004 Conference Business Meeting in Clearwater when the matter comes before those present for a vote.

5.07 Institutional Memberships ≠ Jackie Lund

Consideration was deferred to the 2004 January meeting

5.08 Booth for New Orleans AAHPERD ≠ Jan Rintala

The rates for securing a booth are at their lowest now if we are interested. Questions raised included: What if our name is changed? What purpose does it serveäfor new members or renewal?

Motion: NAPEHE will make arrangements to secure a booth for the 2004 AAHPERD Convention in New Orleans. By Mandi Anderson and seconded by A. Smith. Approved.

5.09 Other

6.0 New Business

6.01 Foundation Accounts ≠ Jackie Lund

Funds are just bank accounts now but question is how/where to invest to yield greater returns. Also, corpus targets (minimum amount in fund before money is actually used) have never been established for any of the funds. B. Ruhling and his committee will explore these matters.

6.02 NANA Reauthorization ≠ Marilyn Buck

Several questions were raised with regard to NAPEHEπs potential endorsement: Do we endorse? Is this matter related to legislation? Is it a lobbying effort? How does this matter relate to our mission? What are the implications of our affiliation with this effort if we endorse?

Motion: NAPEHE will support NANA by signing on to their proposal. By A. Stewart and seconded by Bill Forbes. Failed to approve.

6.03 Other

7.0 Committee Chair Reports

7.01 Awards ≠

L. Fiorentino has materials ready to pass on to the next chair of committee when that person is identified.

7.02 Bylaws ≠ Richard Oates

Already reported. See 5.03.

7.03 Elections ≠ Mandi Anderson

Nominations are actively sought for President-Elect and Vice-President Elect (both female).

7.04 Foundations ≠ Robert Ruhling

Bobπs challenge is to increase the external financial support by corporate sponsors. Only one was received this past year (Human Kinetics).

7.05 Future Directions ≠ Steve Estes

Proposed agenda for the meeting is to discuss matters related to: increasing membership, scholarly theme, conference attendance, rotating spring board meeting, institutional membership, status of affiliation, and name change.

7.06 Membership ≠ Newton Jackson

Membership will be solicited from among faculty in state of Florida. Plans may include negotiating for a free exhibit booth at the annual convention in October 2004, Jacksonville. Plans for a brochure are not off the ground yet because of unknown cost, pending name change of association, and agreement as to what information to include in the brochure. However, a comprehensive list of non-NAPEHE faculty across the country is being developed. Specific suggestions for marketing strategies, etc should be sent to Newton.

7.07 Public Affairs ≠ Ann Stewart

Anne needs to have list of committee members. A survey from the committee will be coming to the membership.

7.08 Publications ≠ Dick Swanson

Not present.

7.09 Social Justice/Cultural Diversity ≠ Camille OπBryant

The letter drafted by the committee in response to recent events at Virginia Tech involving Karen DePauw has been prepared and reviewed by the committee and the affirmative action officer at Sharon Shieldπs university. It is now ready for Board review.

Intentions are to use funds from the Diversity Fund to send one delegate to the National Conference on Race and Ethnicity in American Higher Education (NCORE). The committee requests that the FDC contact Chuck Corbin to be sure this is an appropriate expenditure of the funds.

A request was made for a double session for discussion of issues related to social justice and cultural diversity at the 2004 conference in Clearwater. J. Rintala so noted.

7.10 Technology ≠ Mark Stanbrough

Not present.

8.0 Liaison Reports

8.01 AAKPE ≠ John Dunn

Not present.

8.02 AAHPERD ≠ Beverly Mitchell

No report because of motion before the membership to dissolve the position.

8.03 AAHPERD Research Consortium ≠

No report.

8.04 National Coalition for Promoting Physical Activity ≠ Sandy Gallemore

No report.

9.0 Affiliate Report

9.01 AIESEP Ron Feingold

Not present.

9.02 CUAC ≠ Betty Jones

Not present.

9.03 SAWPASH ≠ Mickey Taylor

Not present.

9.04 WCPES ≠

No report.

9.05 WSPECW ≠ Sharon Guthrie

Not present.

10.0 Presidential Appointments Reports

10.01 Archivist ≠ Richard Swanson

Not present.

10.02 Necrologist ≠ Jody Davenport

Not present.

10.03 Oral History ≠

Really need some one to head this effort. President Buck is actively seeking individuals with an interest.

10.04 Parliamentarian ≠ Ginny Overdorf

No report

11.0 Other New Business

President Buck emphasized the importance of our roles on the Board and the need for us to keep her informed of our progress.

12.0 Adjournment

The meeting was adjourned at 1:58p.

Respectfully submitted,

Beverly Mitchell, Secretary

Summary of Motions Approved by the Board

10:00a ≠ 2:00p

April 2, 2004 Board Meeting

Philadelphia, PA

2.02 January 15, 2003 Board Meeting

Motion: Approval of the minutes with correction to 9.01 to read ≥äDick will ask for helpä.≤ By N. Jackson and seconded by J. Rintala. Approved.

5.02 2004 Conference Report ≠ Jan Rintala

Jan requested a $5 increase in the cost of conference registration for regular members (from $170 to $175). No increase is recommended for retired member and student fees.

Motion: Set the registration fees for regular members for the 2004 conference at $175. By C. OπBrian and seconded by B. Forbes. Approved

Several suggestions were made to spark higher attendance at the conference and attract new members. Discussion centered around offering an incentive to Floridaπs higher education faculty who are not members of NAPEHE but who are current members of the Florida AHPERD.

Motion: Florida AHPERD members will be allowed to attend the 2004 NAPEHE conference at member rates. By N. Jackson and seconded by A. Stewart. Approved.

5.06 Name Change ≠ Marilyn Buck and Steve Estes

The Future Directions Committee (FDC) is proposing to tackle the matter of a name change at its meeting April 11-13, 2003 in Tuscon, AZ. Seventy to eighty percent of those present at the panel discussion in Long Beach in January were receptive to the idea of changing NAPEHEπs name.

Motion: Change the name of NAPEHE. By B. Forbes and seconded by S. Estes. Approved.

5.08 Booth for New Orleans AAHPERD ≠ Jan Rintala

The rates for securing a booth are at their lowest now if we are interested. Questions raised included: What if our name is changed? What purpose does it serveäfor new members or renewal?

Motion: NAPEHE will make arrangements to secure a booth for the 2004 AAHPERD Convention in New Orleans. By M. Anderson and seconded by A. Smith. Approved.