I. Name
The name of this committee shall be the Elections and Nominating Committee of the National Association for Kinesiology & Physical Education in Higher Education.
II. Purposes
The purposes of the committee shall be:
A. To solicit and select nominees for the positions of President-elect, Secretary, Vice President-elect, Vice President-elect. All affiliates should be contacted for possible candidates.
B. To choose two nominees for each following the procedures in the Operating code.
C. To present the names of candidates for office to the membership and to distribute the ballot for the election of officers through separate mailing.
D. To count the ballots and inform the President and Board of Directors of the election results.
III. Plan of Organization
A. The Elections and Nominations committee shall be a standing committee of the Association.
B. The Committee should have equal representation by sex and fair geographic coverage.
C. The Committee should have a chairperson and five members all of whom shall be members of NAKPEHE. The Past-President is the liaison to the Board. Terms of office for each member should be staggered so that there is a continuity of membership and function.
D. Resignations from the Committee shall be presented to the President who shall appoint a successor to complete the unexpired term.
IV. Conduct of Business
A. The Elections and Nominations Committee shall request nominees for the offices from the membership through an announcement in the Chronicle.
B. All nominees must be members of the Association. In order to certify membership the Chair will send the list of nominees to the Executive Secretary for confirmation. The chairperson of the Elections and Nominations committee will send a copy of the responsibilities of the office for which they are being nominated along with a letter asking if they are willing to run to all nominees. Nominees who are willing to run will be sent a one-page vita form. All vitae submitted for all offices by nominees must be limited to this page.
C. All members of the Elections and Nominations committee will rank each nominee on a scale on a scale form one to five with five being the top value. The top two nominees with the highest totals shall be the candidates for office and shall be placed on the ballot alphabetically.
D. The ballot, biographical sketches, and instructions for voting will be distributed. The ballot shall be returned or electronically completed within 30 days of the ballot distribution. If ballots are mailed to the membership, completed ballots will be sent to the chairperson of the Elections and Nominations committee. Technology-based ballots will be processed and the results will be sent to the chairperson of the committee. The election process will be completed by October 15.
E. The chairperson of the Elections and Nominations committee will count the ballots, certify the elections results to the Board of Directors and to the Committee, and contact the winner as soon as the newly elected person is known. The committee chairperson should contact all the nominees concerning the results and thank them for their willingness to be a candidate.
F. In case of a tie, the President's vote breaks the tie.
G. The outgoing chairperson will turn over to the new chairperson all the relevant material of the Elections and Nominations committee.
H. This code, which should be reviewed annually, may be amended by a majority vote of the committee, subject to approval of the Board of Directors.
I. A quorum shall consist of a majority of the Committee membership including the chairperson.
V. Reports
An annual report of the Elections and Nominations committee shall be submitted by the chairperson to the President of the Association immediately following the elections.
VI. Financial Support
Expenses of the committee shall be defrayed by the NAKPEHE within the limitations of the established budget.
All receipts for expenses must be submitted to the Executive Secretary/Treasurer no later than February 1st from the previous fiscal year which ends November 30th.
Revised: (Claxton, 2005)